Privacy Policy

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DATA(PRIVACY) PROTECTION POLICY

Your privacy is important to BDS Movers Ltd. Please read the following privacy policy to understand how we collect, use, disclose and protect the information that you provide to us, in compliance with the New Zealand Privacy Act 1993.

In the course of serving you, BDS Movers Ltd may obtain personal information about you. Acquiring this information enables us to provide the highest level of service to you, but at the same time we acknowledge and respect the privacy rights of individuals relating to personal information.

Our Privacy Policy outlines the personal information we may collect about you, the purposes for which we use this information, the circumstances in which we may share the information, and the steps we take to safeguard the information to protect your privacy. We recommend you read this Privacy Policy to understand our approach towards the use of your data. By using, visiting our website, or when signing our Acceptance Form you agree to this privacy policy.

MANAGEMENT

We will, through appropriate management and application of criteria and controls.

Observe fully, conditions regarding the collection and use of information
Meet our legal requirements to specify the purpose for which the information is used, retained, and disposed
Collect and process appropriate information only to the extent that it is needed to fulfil our operational requirements in providing our services to you, or to comply with any legal requirement

The Company has a Data Protection Officer responsible for ensuring compliance with Data Protection. We ensure that our staff, suppliers, partners or contactors are responsible for data protection in line with our policy.

We collect, process, transfer and communicate personal information about individuals through digital and paper-based data processing systems in line with FIDI FAIM compliance procedures and the New Zealand Privacy Act 1993. We ensure that all processing and transfers of personal information are subject to all reasonable confidentiality and privacy safeguards.

THE INFORMATION WE COLLECT

BDS Movers Ltd collects personal information to understand and meet our customers and potential customer’s needs and to fulfil our business objectives. This information is collected by various sources including information provided by its customers, agents other representatives or any third-party agents authorised to act on behalf of BDS Movers Ltd. Personal Information may include your name, address, email address, phone number, identification number, passport details, date of birth, Job or Title and may also include financial information, such as credit card or other bank account data, or any other data provided related to the performance of moving, storage, relocation, or other associated services.However, BDS Movers Ltd limits its collection of Personal Information to that which is necessary for its intended purpose and thus does not collect any information that is not relevant to the business or objectives in delivering approved services.

WHERE IS THE INFORMATION COLLECTED FROM?

When you visit our website www.nzvanlines.co.nz your browsing information (your browser type and the pages of the website that you visit) will be collected. Further information collection points are, but not limited to, google, social media platforms like facebook messenger, partner company and related referrals.

THE USE RETENTION AND DISPOSAL OF YOUR PERSONAL INFORMATION

We limit the use of your personal information for the sole purpose of providing service to you. Your personal information will allow us to provide and manage your required needs. It will also enable us to analyse the information we collect so that we can administer, support, improve and develop our business. This use of information may include

Respond to your enquires
Administer this website
Personalise the website for you
Enable your access to and use of the website services
Supply to you, services that you purchase
Send to you statements and invoices
Collect payment from you
Send you marketing communications
Provide the moving, relocation or storage services requested
Carry out our obligations in relation to any service agreement we have with you

All information is retained in accordance with New Zealand’s Companies Act 1993, and any amendments. Your personal data is retained to comply with these regulations and for the purpose for which it was obtained. Any personal data about you that is used for the purpose of marketing our service to you is retained on our mailchimp database, which you can unsubscribe from at any time.

Once the periods of time necessary in order to achieve the objectives for which it was processed and to comply with legislation have been met, BDS Movers undertakes to shred paper based personal data and or to make it anonymous in digital records.

Currently this timeframe is after 7 years.

DISCLOSURE OF PERSONAL INFORMATION

BDS Movers Ltd does not share your personal information with any third parties except as disclosed in this policy. We may provide personal information to BDS Movers Ltd subcontractors and Global moving partners (which shall be bound by privacy obligations) in order to facilitate and carry out authorised services.

W Will not otherwise share, sell or distribute any of the information you provide to us without your consent, except subject to the categories listed below.

Any person to whom we are compelled or required to do so under law or in response to a legitimate instruction from a government agency
Government entities, courts, or other entities, such as in response to summons or other legal or regulatory processes, or to protect against fraud
Pursuant to an order of a court of competent jurisdiction
Where applicable, third parties who provide related services or products in connection with our business
Government agencies, statutory authorities, and industry regulators
Our sub-contractors or third-party service or product providers as may determine to be necessary or appropriate
To debt collection agencies to assist with collection of overdue or unpaid debts due to NZ Van Lines Ltd

SECURITY

Personal information is stored in a combination of paper and electronic files. Personal information held by BDS Movers Ltd is not accessible publicly. We take reasonable measures to protect personal information against the loss, misuse, and alteration of the information under our control, including credit card information that is submitted to us through defined procedures and appropriate technology designed for that purpose

We maintain physical, electronic, and procedural guidelines to protect your Personal Information.
We assess our security standards and procedures from time to time to protect against unauthorised access to Personal Information.
We store Personal Information only if needed for legitimate business purposes, or as required by contractual or legal requirements.

We limit access to Personal Information on need-to-know basis only that is required to provide services to our customers. NZ Van Lines Ltd will store all the personal information you provide on its secure servers.

Information relating to electronic transactions entered into via this website will be protected by encryption technology.

EVENT OF A DATA BREACH

We treat breaches seriously and have defined set of procedures in place in the event of a data breach. There is no single way of responding to a data breach, each breach will need to be managed relative to the situation.

A data privacy team will be assembled to investigate, manage, and respond to the personal data breach.

Data Breaches may be caused by employees, parties external to the organisation or computer system errors. If a data breach occurs, BDS Movers will notify the individuals whose personal data has been compromised and third parties such as banks, credit card companies or the police where relevant. These individuals will be notified as soon as practical to allow them to take necessary actions early to avoid potential abuse of the compromised data. After steps have been taken to resolve the data breach,BDS Movers will review the cause of the breach and evaluate if existing protection and prevention measures and process are sufficient to prevent similar breaches from occurring, and where applicable put a stop to practices which led to the data breach. BDS Movers Ltd makes no representations or warranties with regard to the sufficiency of these security measures. BDS Movers Ltd shall not be responsible for any actual or consequential damages that result from a compliance breach of this Privacy Policy due to a security breach or technical malfunction.

CHOICE AND CONSENT

By Engaging BDS Movers Ltd, you willingly authorise the collection, use, retention, and disclosure of your personal information to BDS Movers Ltd and 3rd parties within the Relocation Supply Chain for the purpose of performing your relocation. You may choose not to allow the sharing of your Information with third parties (“Optout”). If you Opt-out of the sharing of your Information, NZ Van Lines Ltd will be unable to provide global moving services to you. Your option allowing or denying the Information to be shared may be changed at any time by contacting Head Office at Info@nzvanlines.co.nz

ACCESSING INFORMATION

Under The Data Protection Act you have the right to request a copy of the personal information held about you and you may ask us to make any necessary changes to ensure that it is accurate and up to date, by contacting Head Office at Info@nzvanlines.co.nz, or writing to us at: PO Box 38058, Wellington Mail Centre 5045, New Zealand.

COOKIES

When you visit our website, we may use cookies to collect certain browsing information about your use of the BDS Movers Ltd website. A cookie is information that a website stores on your computer’s hard drive so that it can remember something about you at a later date. Cookies are commonly used on the Internet and do not harm your computer. The cookies used on our website do not collect any personal information about you that others could read or access. The cookies used on our website help us to understand the popular paths that user’s take to our site which in turn helps us to improve the users experience and further enhance our site

CHANGES TO OUR PRIVACY POLICY

BDS Movers Ltd reserves the right to change this Privacy Policy at any time by posting the revised policy on the website. If such amendments affect how BDS Movers Ltd use or disclose personal information already held by us in a material way, we will obtain consent.

This Privacy Policy was last updated as of 20 September 2024. Your continued use of the website signifies your consent of our Privacy Policy.

If you have any questions or feedback concerning BDS Movers Ltd Privacy Policy, please contact Head Office

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